Q-Law is a comprehensive product, designed to help with all aspects of practice management. Below is an outline of some of the more notable features. See Detailed Description for a more in depth look at the software’s feature set.
Features:
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Contact management
- Unlimited contacts organized within each work case using a relationship table, and sorted according to contact types (listed by employers, attorneys, insurance carrier, etc.)
- Comprehensive yet simple notation system: activity notes, docket notes, emergency notes etc.
- Advanced system wide search, i.e. query search
- Special templates for different types of cases
- Cross linking and cross referencing of multiple related cases
- Detailed tracking of who, what, when, and how cases are worked
- Advanced system wide search, query search
- Easy population of custom fields
- Complete history tracking of all changes made to contact information
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Task management
- Desk work system manages work load through a tickler system, internal email (LAN-email), a to-do list, and by docket entries
- Individual calendar, group calendar, and court docket calendar
- Productivity snap shots for workload and workflow comparisons
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Q-Law letter generator
- Generate letters with customized letterhead and electronic signatures
- Produce letter correspondence in seconds
- A few mouse clicks will instantly generate
- Email with attachments
- Standard letters
- Facsimiles with cover sheet
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Document management
- Manage and track all documents and correspondences
- Interface with Microsoft Word, Excel, Microsoft Outlook, Adobe Acrobat
- Auto-merge of data to Word documents templates
- Create and manage scanned documents
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Staff management
- Security and access restriction
- Productivity monitoring
- Task supervision
- Built-in features designed to permit the reassignment of cases from one person to another using user-defined criteria
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Reports
- 100 plus built-in report templates
- Custom report generator (Optional)
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Time and billing
- Built-in timer automating billing process
- Automating billing process
- Bill-as-you-go
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Bookkeeping tools
- General ledger and trust account ledger
- Check printing: cost checks and remittance checks
- Batch print client invoices and remittance
- Batch processing payment deposits
- Built-in accounting reports
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Cost and trust accounting
- Batch processing features available
- Export interface with QuickBooks
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Pack and Go laptop interface
- Check out files to work out of office
- Synchronization when you check in
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Management tools
- Personnel records
- Employee time cards
- In-and-out board messaging
- Staff productivity monitoring through productivity snapshot and staff work log
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Administrative tools
- Database maintenance tools
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Miscellaneous tools
- Shorthand typing – user can create and define shorthand code and Q-Law will do the translation while typing
- User defined code system for case status and bookkeeping
- Flag work system: set filters to mark and unmark files quickly for batch processing or “Pack and Go” purposes
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Batch Processing
- Batch data entry of new cases in volume work
- Automatically search and link cases with the same debtor
- Batch 1st notices
- Batch acknowledgement to clients when opening new cases
- Import electronic data files from client
- Batch remittance multiple statement options
- Gross, Net and Bill for Direct Payment options
- Separate billing for cost options
- Combines billing for payment and cost on one statement option
- Client remittances and invoices can contain information from multiple cases, even if the cases have different billing methods
- Batch reporting
- Batch case status reports and case close reports
- Batch tracking status reports and special snapshot reports for clients
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Case workflow
- Case-centric functions accommodate any case type and offers the most flexibility
- Cases can be linked as companion cases (same debtor) or related cases (any relationship). Same debtor cases can be worked as one.
- Includes listing of all cases on all letter correspondence
- Instant access to all linked and related cases when working on a master case
- Instant payoff balance information (including interest) available on all companion cases
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Payment arrangement management
- Sophisticated payment system includes calculation of payment amount on interest accounts, amortization, generation of automatic reminder letters
- Manages post dated checks and automates “payment notice” letters
- Organizes detailed payment records for debtor in a convenient letter format
- Monitors overpayments & can print refund checks
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Management
- Built-in business status reports are available
- Commission tracking features
- Tracking for collectors and salespeople
- Manage forwarded accounts including split fee payments
- Handles complex client fee/rate structures including multi-tier fee rates such as “CLLA”
- “Client follow up” tickler system for client relationship and marketing purpose
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Miscellaneous
- Credit bureau reporting
- Custom data conversion services
Interfaces with:
- Microsoft Outlook ®
- Microsoft Word ®
- Microsoft Excel ®
- Quicken ® and QuickBooks ®
- Print to PDF files using Win2PDF ®
- Pack and Go documents to Notebook